Job Details

Business Administrator, Department of Arabic and Islamic Studies - Georgetown University College of Arts & Sciences

Position Number: 6768718
Location: Washington, DC
Position Type: Business and Financial Management

Business Administrator, Department of Arabic and Islamic Studies - Georgetown University College of Arts & Sciences

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Business Administrator (BA) assumes substantial independent management of complex operations in the Department of Arabic & Islamic Studies within the College of Arts and Sciences, supporting the work of the Department through financial administration, HR support, and management of the Department's overall administration. The position manages the financial operations including budget management, payroll reconciliation, purchasing and accounts payable matters, grant and internal/institutional research support, etc. The BA also creates and submit financial transactions (such as reimbursements and cost transfers) and submits procurement and contract requests to the College of Arts & Sciences Procurement Analyst. The BA will be the primary contact to assist the College of Arts & Sciences Finance Team on regular reconciliation and budget planning activities. This position also oversees the human resources and faculty appointment processes to provide day-to-day support and ensure the continuity of faculty, staff and students in the department. The BA also supports various personnel activities including recruitment of students and staff, onboarding, annual reviews, policy compliance, terminations, etc.

The BA provides administrative support to the Department Chair and faculty within the department. The position may schedule meetings, manage events, and liaise with other units on the department's behalf. For example, the BA ensures that the colloquium series, distinguished lectures, visit days, and social events are executed and managed. The BA also manages the new hires, the student administrative team, overseas student employment and payment (timesheets), purchasing of supplies, and equipment. The position is responsible for maintaining departmental records, conducting analysis and providing reports to the Chair, Dean's Office and others upon request.

This position reports directly to the Department Chair and maintains an indirect reporting relationship with the Dean's Office designee. The BA may supervise other administrative or student staff within the department.

Duties include but are not limited to:

Managing all aspects of financial operations for the department including the procurement of supplies and services, purchase orders, contracts, ProCards and expense report creation and submissions, reimbursements, journal entries and cost transfer request
Managing all aspects of course scheduling and academic operations.
Working with faculty and departmental support staff on the management of internal/institutional and philanthropically supported research funds (such as start-up and IDC accounts) and JORA on externally funded grants related budget tracking and reimbursements
Maintaining records for all staff and faculty hires/appointments, term renewals, costing allocations, terminations, etc., in GMS, Box and other databases as needed. Completes documentation to maintain accurate records and continuity of all faculty and staff
Providing administrative support to the Department Chair and faculty
Providing training and coordinating tasks for other administrative staff as needed.
Analyzing and interpreting applicable regulations, guidelines and standards, providing expert advice to faculty and staff.
Overseeing hiring processes and paperwork for all hires including faculty, instructors, student workers and graduate teaching assistants.

Work Interactions

The BA is one of the main portals into the department and the BA must be prepared to meet and interact with all persons and organizations that have business with the department. The BA must work efficiently and maintain good working relations with the faculty and staff in order to support all research, instructional and service missions in the department. Professionalism, cordial relationships and helpful attitudes are essential in the operations of the department. The BA serves as the lead within the department on all financial and administrative tasks, including being a resource for training and task allocation to other administrative staff within the department. The BA works most closely with the Department Chair to oversee the daily operations and implementation of short and long-term plans. The position will also frequently interact with the Dean's Office, Provost's Office, Registrar, University Information Services, Office of Global Services, Graduate services, JORA and other partner offices. The Business Administrator maintains professional, cordial working relationships with all members of the department and all others who visit and conduct business with the department in support of the research, instructional and service missions of the unit.

Work Mode Designation

This position has been designated as Hybrid 4 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

Bachelor's degree with at least 3 years of professional work experience - preferably in an academic setting and prior experience with grants management
Ability to work on campus 4 days per week
Experience in managing administrative operations, leadership and budgetary oversight
Proficiency in Microsoft Office Suite, with particular emphasis on Excel (e.g., pivot tables, VLOOKUPs, macros) and experience and/or familiarity with managing database queries
Strong communication skills
Ability to learn quickly and be resourceful
Ability to work both independently and collaboratively
Familiarity with website management, social media and related analytics preferred
CourseLeaf, Cognos and Workday (Georgetown Management System) system experience preferred
Knowledge of Georgetown University financial and human resources procedures preferred
The BA should have experience in administering a university department and all accompanying duties including purchasing, ordering, scheduling and reporting.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Business-Administrator--Department-of-Arabic-and-Islamic-Studies---Georgetown-University-College-of-Arts---Sciences_JR24206